<div>VMax fitness was formed with a vision to encourage and inspire people to adopt a healthy lifestyle having a personal trainer by your side can provide the motivation, energy and encouragement you need to jumpstart your routine. So if you are working hard and still not seeing results, don’t lose hope. Our enthusiastic and knowledgeable team can help you achieve your fitness goals and motivate you to live a healthy lifestyle by providing bespoke fitness and nutrition plans tailored to your requirements. Finally, VMax decided to transform the lives of at least 1 million people for the better and hopes to eradicate most of the lifestyle diseases caused by obesity like diabetes, heart diseases, thyroid, blood pressure, depression, pcod and some types of cancers and VMax has designed several fitness programs with the same goal. Visit our website vmax. fit to learn more about us.</div>

VMax Wellness

Role: Senior Specialist – HR Operations &amp; Payroll
Function: Human Resources
Employment Type: Full-time
Location: GN Mills, Coimbatore / On-site [No work-from-home or Remote possibilities] Search VMax Health Tech in google maps for exact location.&nbsp;
Timings: 9.00 AM to 6.30 PM
We work Monday to Friday in the office, and Saturdays will be work-from-home. [ 6 day workweek ]
Reports to: Head of HR&nbsp;
Position Overview We are seeking a detail-oriented, high-ownership professional to lead our end-to-end payroll processing and core HR operations. In this role, you will act as the primary owner for payroll accuracy, statutory compliance, and day-to-day employee lifecycle operations.
The ideal candidate has proven hands-on experience independently executing end-to-end monthly payroll for an employee base of at least 400 members, coupled with a solid operational background in onboarding, leave/attendance administration, and HR documentation.
Key Responsibilities
Payroll &amp; Compensation Management (Primary Focus)
<ul>
<li>Independently execute end-to-end monthly payroll processing for 400+ employees, ensuring complete accuracy and strict adherence to cut-off schedules.</li>
<li>Collate, validate, and process all monthly payroll inputs, including attendance, leaves, overtime, variable pay, arrears, incentives, salary revisions, and one-time deductions.</li>
<li>Manage statutory compliance end-to-end, including accurate calculation, timely deduction, and filing of Provident Fund (PF), Employee State Insurance (ESI), Professional Tax (PT), and Tax Deducted at Source (TDS/Income Tax).</li>
<li>Prepare and submit statutory returns, coordinate annual tax declaration verification, collect investment proofs, and issue annual Form 16s.</li>
<li>Compute and process final settlements (Full &amp; Final / F&amp;F) for exiting employees within stipulated timelines, including gratuity, encashment, and statutory recoveries.</li>
<li>Reconcile monthly payroll registers, bank transfer statements, and general ledger (GL) entries in coordination with the Finance and Accounts teams.</li>
<li>Serve as the single point of contact for employee payroll queries, resolving disputes regarding tax, pay slips, deductions, and reimbursements promptly.&nbsp;</li>
</ul>
HR Operations &amp; Lifecycle Management
<ul>
<li>Manage seamless onboarding formalities, document verification, background verification (BGV) tracking, and master data creation in the HRMS.</li>
<li>Administer employee life-cycle transitions, including confirmations, role changes, transfers, promotions, and exit management.</li>
<li>Oversee the daily time, attendance, and leave management system, ensuring strict policy governance across all departments.</li>
<li>Maintain complete, audit-ready physical and digital employee personnel files in compliance with internal data governance and local labor laws.</li>
<li>Manage group insurance policies (GMC, GPA, GTL), overseeing end-to-end enrollment, additions/deletions, and claims support.</li>
<li>Draft operational HR communications, including offer letters, appointment orders, confirmation letters, experience certificates, and internal policy circulars.</li>
<li>Support internal, external, and statutory compliance audits by providing timely, error-free documentation and payroll reports.</li>
</ul>
Qualifications &amp; Experience
<ul>
<li>Experience: 4 to 8 years of dedicated experience in core payroll processing and HR operations.</li>
<li>Mandatory Requirement: Demonstrated track record of independently managing end-to-end payroll as an individual contributor for a headcount of at least 400 employees.</li>
<li>Education: Bachelor’s degree in Human Resources, Commerce, Business Administration, or a related discipline; an MBA or postgraduate diploma in HR is preferred.</li>
</ul>
Technical Proficiency:
<ul>
<li>Advanced hands-on proficiency in modern HRMS/Payroll platforms (e.g., Darwinbox, Keka, ZingHR, greytHR, SAP SuccessFactors, or equivalent).</li>
<li>Strong practical knowledge of statutory portals (EPFO, ESIC, Income Tax, State PT portals).</li>
<li>Advanced Microsoft Excel skills (VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, logical formulas, data validation).</li>
</ul>
Key Competencies
<ul>
<li>Meticulous Attention to Detail: Zero tolerance for calculation errors, data mismatches, and compliance lapses.</li>
<li>Integrity &amp; Discretion: Absolute commitment to maintaining strict confidentiality regarding compensation structures and sensitive employee data.</li>
<li>Analytical Problem-Solving: Ability to independently interpret labor codes, tax brackets, and payroll discrepancies.</li>
<li>Clear Communication: Professional verbal and written communication skills to liaise effectively with cross-functional teams, external auditors, and government bodies.</li>
</ul>