<div>SprintlyWorks is a fast-growing Nordic consulting firm, known for delivering high-impact work that helps our clients solve complex business challenges. Our delivery teams work across industries, driving strategic transformations for leading companies.</div>

SprintlyWorks

We’re Hiring an Executive Assistant to the COO 
Type: Full Time, Consulting Industry
Experience: 2-5 Years
Job Location: Remote
 About Us:
SprintlyWorks is a fast-growing Nordic consulting firm, known for delivering high-impact work that helps our clients solve complex business challenges. Our delivery teams work across industries, driving strategic transformations for leading companies.
About the role:
We're hiring an Executive Assistant to work directly with our COO.
This is not a scheduling-and-inbox role. You will sit at the centre of how the company actually runs: invoices, payroll coordination, contracts, vendor relationships, company registrations, and the personal administrative matters of the leadership team.&nbsp;
You will see salary data, bank statements, client contracts, passport and immigration documents, and system passwords.
We are looking for someone who treats confidential information as genuinely confidential, who flags a problem the day they notice it rather than the week after, and who can be handed something once and trusted to see it through.
What you'll be doing
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Finance and accounting operations — Own the day-to-day money admin: client and supplier invoicing, payment tracking, monthly reconciliation, reimbursements, subscriptions, and the trackers that keep all of it visible.
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Payroll coordination — Run the monthly payroll cycle across our locations, working with external providers to make sure everyone is paid accurately and on time.
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Contracts and client administration — Prepare customer contracts, manage them through review and signature, and make sure purchase orders and project details are in place before work starts.
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People and office administration — Handle the practical side of a distributed team: travel, equipment, visas and immigration paperwork, statutory filings, tool access, and asset records.
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Project work — Take on one-off corporate matters and coordinating with external advisors and reporting progress.
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What we're looking for
Essential:
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2+ years in an executive assistant, operations, or finance administration role
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Solid grasp of bookkeeping fundamentals — invoices, purchase orders, reconciliation, payment terms
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Genuinely strong Excel/Sheets skills; you build and maintain trackers other people can rely on
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Excellent written English and confident direct communication with clients, vendors, and consultants
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Proven discretion with confidential financial and personal information
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Organised enough to run 15 recurring monthly processes without being reminded about any of them
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Comfortable working independently across time zones with a leader&nbsp;
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Nice to have:
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Experience with Netvisor, Wise, PandaDoc, HubSpot, or similar
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Exposure to Nordics / Finnish business administration (YTJ, DVV, Vero) or to international payroll
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Experience supporting recruitment
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English proficiency is a must
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How you work:
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You flag problems early, including your own mistakes
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You ask before inventing a new category, process, or exception
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You follow up without being chased, and you close loops
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You are steady when several things are urgent at once
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What we offer:
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Direct working relationship with the COO and real visibility into how the business operates
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Genuine breadth of finance, legal, HR, and operations exposure in one role
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Exposure to European Work Environment
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Work with top minds of the Globe
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Shortlisted candidates will complete a short practical assignment before the interview.
We review applications on a rolling basis and will close the role once we find the right person.