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ConsultBae India Private limited

Job Title: Program Manager Support Specialist Experience: 4-8 Years Level: Asst Manager / Dy. Manager Location: Remote - Work from Home Office Timing: 8 am to 5 pm Easter Time (US)
Role Objective The Program Manager Support Specialist provides dedicated project coordination and administrative&nbsp;support to a US-based Program Manager and project stakeholders in the Energy Efficiency industry. The role tracks schedules, documentation, and open items across the project lifecycle, enabling the&nbsp;Program Manager to focus on higher-value decision-making and stakeholder management. • Project coordination &amp; scheduling - Support the Program Manager in maintaining project&nbsp;schedules, tracking milestones and deliverables, and following up on open action items across engineering, procurement, Operations, and accounting workstreams. • Meeting support - Coordinate project calls and meetings for the Program Manager with&nbsp;customers and stakeholders, prepare agendas, take minutes, and track follow-up actions&nbsp;through to closure. • Documentation &amp; document control — Maintain and organize project documentation,&nbsp;including RFIs, submittals, transmittals, drawings, and change orders, in line with EPC project&nbsp;standards. • Progress &amp; status reporting — Compile periodic project status reports and trackers&nbsp;summarizing progress, risks, and issues for the Program Manager and stakeholders. • Issue &amp; risk tracking - Maintain risk and issue logs, follow up on open items with responsible parties, and escalate delays or blockers to the Program Manager in a timely manner. • Project systems &amp; data - Maintain accurate and up-to-date project data in the tools/systems used by the client (Zoho One) as directed by the Program Manager. • Administrative support - Handle scheduling, correspondence, and other administrative tasks to free up the Program Manager’s bandwidth for higher-value project management activities.
Core Skills &amp; Expertise (Must Have) • Hands-on experience supporting project or program management activities within an&nbsp;Engineering, Procurement, and Construction environment. • Proficiency in maintaining project schedules, trackers, and EPC documentation such as RFIs,&nbsp;submittals, and change orders. • Excellent spoken English communication and strong active listening skills, with the ability to&nbsp;interact confidently and clearly with US-based Program Managers and stakeholders. • Ability to manage multiple open items and stakeholders simultaneously, tracking issues to closure with minimal supervision.
Qualifications • Bachelor’s degree in engineering (Civil, Mechanical, or Electrical) would be an advantage • 4-8 years of experience in a junior project/program management or project coordination role within the EPC industry.