<div>Artha Energy Resources (AER) is an advisory firm that is focused on attracting and bringing new investment into the power generation industry in India across segments and asset classes. Our goal is to be the fulcrum of the renewable energy sector that connects EPCs, investors, and consumers. Our expertise includes renewable energy consulting, partnerships with world-class EPCs, financial structuring, asset, and project management services.</div>

Artha Energy Resoures

JOB DESCRIPTION – ADMIN EXECUTIVE
Company: Artha Energy Resources LLP
Department: Administration
Designation: Admin Executive
Location: Ahmedabad
Employment Type: Full-Time
Job Summary
We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities, employee support, PPE kit management, office stock and housekeeping, material dispatch, petty cash, bill payments, insurance coordination, and company events.
1. Office Stock Management
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage and maintain adequate stock of office supplies, stationery, pantry items, and other administrative requirements.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monitor stock levels and ensure timely replenishment of office supplies and toiletries.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain proper records of stock receipts, consumption, and issuance.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate with vendors for procurement of required office supplies.
2. PPE Kit Management
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure site employees receive the required PPE kits on time.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain proper records of PPE issuance and replacement.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate with site teams for PPE requirements.
3. Petty Cash Management
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain accurate records of petty cash transactions.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure timely replenishment and proper supporting documents.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monitor expenses and resolve discrepancies.
4. Bill Payments &amp; Records
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure timely payment of office and administrative bills.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain proper records of all payments and supporting documents.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Track due dates and avoid late or missed payments.
5. Insurance Management
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate timely renewal of company/employee-related insurance policies.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure policies are renewed before expiry.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate with brokers and internal teams for insurance claims and documentation.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Follow up to ensure smooth claim processing.
6. Office Housekeeping &amp; Facilities
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate day-to-day office housekeeping activities.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure proper cleanliness and hygiene of the office premises.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Monitor availability and timely refilling of office supplies and toiletries.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate with housekeeping staff and service providers to maintain office standards.
7. Material Dispatch &amp; Transport Coordination
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate the dispatch of small materials and administrative items to different project sites with the help of the office boy.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Arrange and coordinate transportation/courier services for timely material delivery.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain proper dispatch records, delivery details, and supporting documents.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Follow up with site teams and transport/service providers to ensure timely delivery.
8. Event &amp; Office Activities
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Plan and coordinate employee engagement activities and staff events.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Manage arrangements related to venue, decoration, food, and other requirements.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate with vendors and internal teams to ensure smooth execution.
9. General Administration
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Handle day-to-day office administration and employee requirements.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate with vendors, service providers, and site teams.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain proper administrative records and documentation.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Support management and HR in administrative activities as required.
10. Punctuality &amp; Discipline
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Maintain professional punctuality and discipline in all administrative activities.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ensure assigned tasks are completed within defined timelines.
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Follow company policies and maintain professional conduct.
Key Skills
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Good communication and coordination skills
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Strong follow-up and organizational skills
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Basic Excel/MS Office knowledge
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Record keeping and documentation
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Vendor and stakeholder coordination
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Time management and attention to detail
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Ability to manage multiple administrative activities simultaneously
Experience
2–4 years of experience in administration, office management, facility management, or a similar role, preferably in an EPC/renewable energy/indust